Cash Management and Revenue Distribution Policy
Effective Date: September 9, 2026
This Cash Management and Revenue Distribution Policy explains how funds generated through transactions conducted through PageantXero are processed, settled, reconciled, and, where applicable, distributed to the Organization.
This Policy is intended to explain PageantXero’s general cash routing and distribution process. It does not replace or modify the Refund Policy, Privacy Policy, and Terms and Conditions or any specific agreement between PageantXero and an Event Organizer.
1. Payment Processing
Transactions conducted through PageantXero may be processed through authorized third-party payment service providers.
Payment processing and settlement are subject to the applicable payment method, payment service provider requirements, financial institution procedures, and other applicable processing conditions.
PageantXero does not guarantee a specific settlement time for every transaction. Processing and settlement times may vary depending on the payment method and other circumstances affecting the transaction.
2. Revenue Distribution
Where an Organization is entitled to receive a portion of revenue generated through a PageantXero campaign or transaction, the applicable amount shall be determined according to the revenue-sharing or commercial arrangement agreed upon between PageantXero and the Organization.
Revenue-sharing arrangements may vary depending on the Organization, campaign, transaction type, services provided, or other commercial terms.
The specific percentage, amount, or calculation applicable to an Organization shall be governed by the applicable agreement, campaign terms, or other written arrangement between the parties.
3. Settlement of Funds
A completed transaction does not necessarily mean that the corresponding funds are immediately available for distribution.
Funds must first be successfully processed and settled before they become eligible for distribution.
Once funds have been successfully settled and become available to PageantXero, they may be included in the applicable reconciliation and distribution cycle.
Settlement timing may be affected by payment methods, banking institutions, payment networks, weekends, holidays, security reviews, or other circumstances beyond PageantXero’s control.
4. Cash Routing and Distribution
PageantXero’s general cash-routing process is:
Customer Payment → Payment Processing → Settlement → Available Funds → Reconciliation → Organization Distribution
PageantXero is committed to releasing the Organization’s applicable share of revenue within seven (7) calendar days after the voting campaign has officially ended, provided that all eligible transactions have been successfully settled and reconciled and there are no pending transactions, disputes, refunds, reversals, chargebacks, verification procedures, or other matters that may reasonably affect the final distributable amount.
The seven (7)-day distribution period shall begin once the campaign has ended and all transactions relevant to the campaign have been settled and are available for reconciliation.
If there are pending or unresolved transactions, payment issues, reconciliation discrepancies, or other circumstances that may affect the final distribution amount, the distribution period may be extended until the applicable matter has been resolved.
Once the final distributable amount has been determined, PageantXero shall process the Organization’s applicable share through designated payment service provider using the payout details provided and verified by the Organization.
PageantXero shall provide or make available a payment receipt or proof of distribution to the Organization after the payout has been successfully processed.
Only funds that have been successfully settled and are available for distribution may be included in an Organization payout.
Pending, failed, cancelled, or otherwise unavailable transactions shall not be considered available for distribution until their status has been resolved.
5. Reconciliation
Before an Organization distribution is processed, PageantXero may reconcile relevant transaction and settlement records to verify the amount available for distribution.
The reconciliation process may consider:
- completed and settled transactions;
- pending or unsettled transactions;
- transaction adjustments;
- previous distributions;
- applicable fees or deductions; and
- other amounts affecting the available balance.
PageantXero may delay a distribution when necessary to complete reconciliation or resolve a material discrepancy.
6. Organization Payouts
Organization payouts shall be processed based on successfully settled and reconciled funds and in accordance with the applicable Organization agreement.
PageantXero may establish payout schedules, processing periods, minimum payout thresholds, or other reasonable administrative requirements.
Funds that have not yet been settled or reconciled may be carried forward to a subsequent payout cycle.
The actual receipt of funds by an Organization may also depend on the processing time of the receiving bank or financial institution.
7. Adjustments to Distributions
A transaction may become unavailable or subject to adjustment after it has initially been recorded as successful.
Where an amount previously included in an Organization distribution is subsequently adjusted, reversed, or otherwise becomes unavailable, PageantXero may make a corresponding adjustment to a future distribution in accordance with the applicable Organization agreement and policies.
Specific rules regarding refunds, cancellations, disputed transactions, and other customer payment matters are governed by the PageantXero Refund Policy and Terms and Conditions.
8. Transaction Verification
PageantXero may temporarily hold or exclude transactions from distribution when necessary to verify transaction status, reconcile records, investigate irregularities, or comply with applicable platform and payment processing requirements.
Only transactions determined to be eligible for distribution shall be included in the applicable distributable amount.
9. Third-Party Payment Services
PageantXero may rely on third-party payment service providers, banks, and financial institutions to process and settle transactions.
PageantXero does not control the processing, settlement, banking, or payment-network operations of these third parties.
Accordingly, delays or interruptions originating from third-party payment or financial service providers may affect the availability and timing of distributions.
10. No Immediate Distribution Guarantee
The recording of a transaction within PageantXero does not constitute an immediate obligation to release or distribute the corresponding funds.
Distribution is subject to successful settlement, availability of funds, reconciliation, applicable adjustments, and the terms of the relevant Organization agreement.
11. Relationship to Other PageantXero Policies
This Policy should be read together with the following PageantXero policies and agreements:
- Terms and Conditions — governing the use of the PageantXero platform and related services;
- Refund Policy — governing applicable refunds and related payment matters;
- Privacy Policy — governing the collection, use, storage, and protection of personal information; and
- Organization Agreement or applicable commercial agreement — governing the specific commercial and revenue-sharing terms between PageantXero and an Event Organizer.
In the event of a conflict concerning an Organization’s specific commercial arrangement, the applicable written agreement between PageantXero and the Organizer shall govern.
12. Policy Updates
PageantXero may update this Policy when necessary to reflect changes in payment processing arrangements, financial procedures, platform operations, applicable laws and regulations, or other business requirements.
Material changes to an Organization’s specific commercial arrangement shall be governed by the applicable agreement between PageantXero and the Organizer.
13. Contact
For questions regarding transactions, cash distribution, or Organization payouts, please contact:
PageantXero / Outsoar PH
Email: support@outsoar.ph
Website: pageantxero.com